2013 Board Reports - Annual Members' Meeting
I: Overview of Francis Parker School
The mission of Francis Parker School is to create and inspire a diverse community of independent thinkers whose academic excellence, global perspective, and strength of character prepare them to make a meaningful difference in the world.
Francis Parker School is a non-profit corporation organized under the laws of the State of California. Under the provisions of the Founding Grant, the Board of Trustees is responsible for overseeing the affairs of the School and responsible for setting policies that support the mission of the School.
The Board of Trustees delegates responsibility for the management of day-to-day operations to the Head of School and the Head of School has the authority to carry out these responsibilities in accordance with the directives and policies established by the Board and Francis Parker School.
Primary duties of the Board include the appointment and evaluation of the Head of School, the establishment of institutional mission, the financial stability of the School, Board policies, strategic planning, fund-raising, audit, oversight and the assessment of the School’s effectiveness as stated in the School’s Mission. The Board is also responsible for the management of the invested funds including the endowment and is the custodian of all the assets of Francis Parker School.
In 2012- 2013, there were eight standing Board committees: Audit, Board Governance, Compensation, Development, Diversity, Executive, Finance and Strategic Initiatives. In addition, there were two special committees: Endowment Campaign Committee and the Centennial Celebration Committee. Each committee has at least two or more trustees. All members of the board serve on one or more committee, along with members of the community and administration.
A major highlight of the year was the recognition bestowed upon Francis Parker School Board of Trustees by the University of San Diego. For 2012-2013 the Francis Parker School Board of Trustees was awarded the Kaleidoscope Award for Exceptional Governance -- an award that recognizes and celebrates excellence in nonprofit governance.
The Board business is conducted in accordance with the approved bylaws, which were last revised in June 2012.
Francis Parker School is accredited by the California Association of Independent Schools (CAIS) and the Western Association of Schools and Colleges (WASC). The most recent accreditation was just completed in 2013 and remains in effect through June 2019. We received and were granted the maximum accreditation of 6 years.
II: Board Chair Comments on the 2012-2013 School Year
Board of Trustees
The extraordinary efforts of the Board of Trustees led to a very productive year marked with major progress toward strengthening its governance and oversight of critical school affairs.
2012-2013 Accomplishments Include:
- Aligned the goals of the Board Committees and those of the Head of School
- Created well defined goals that could be tracked throughout the year
- Formalized a monthly work plan to better manage and strengthen the oversight role of the Board
- Conducted financial literacy and policy oriented sessions for all trustees during the fall 2012 Board retreat
- Held extensive orientation sessions with all new trustees
- Approved the 2013-2014 annual budget with the lowest tuition increase in many years that provides the Head of School with the necessary resources to maintain the rigorous high academic standards and enhance student well-being
- Successfully refinanced the long-term debt of $47 million with favorable terms
- Conducted annual performance review of the endowment fund
- Finance Committee made a decision to move toward a more passive investment management approach and selected new investment advisor
- Engaged the broader Parker community in the strategic planning process and approved the conceptual draft of the five-year Strategic Plan (with the goal of approving the final plan at the 2013 Annual Retreat in September)
- Established a Diversity Committee to assist the school in promoting diversity in student enrollment, faculty, and administration and Board committees (with the goal of implementing a diversity plan in the latter half of 2013).
- Implemented governance changes and updated by-laws, charters and procedures to reflect best practices
- Approved the selection of the firm of Armanino as the external auditor for audit of the School’s financial statements for the year ending June 30, 2013
- Conducted annual review of School’s Risk Management Program
- Supported the Centennial efforts for the year with outstanding results, culminating in a historic on-site June event with over 2,100 members of the Parker community
- Successfully negotiated a five year employment contract with our very capable and hard working Head of School, Kevin Yaley which paves the way for him to continue to provide outstanding, stable leadership for the school
- The Board elected Kathy Purdon as Chair-Elect and she will succeed me when my term expires in June 2014
The Board is comprised of 28 Trustees including the Head of School. The members serve on various standing and special committees, which provide focused oversight of school affairs. The committees are also composed of volunteers, mostly parents, who bring valuable experience and expertise that compliment the committee's needs.
Staff, under the direction of the Head of School, supports each committee. The committees regularly report their progress and recommendations to the Board. The work of each Board Committee and their significant accomplishments are highlighted in the respective committee reports.
One of the key initiatives that the Board will undertake as the School enters into its second century is to build a culture of philanthropy and build the School’s endowment. Even with continued strict budget controls the annual cost to operate the school will increase thus driving up tuition beyond what many families can afford. If we depend primarily upon annual tuition increases to balance the budget, Parker will no longer be the place we all know and love where students and families of different socio-economic backgrounds, including our strong middle class, have access to an outstanding Parker education.
Annual giving is also in the bottom 25% of peer schools. The current endowment at $16 million is also in the bottom 25% of peer schools.
We believe the School community can substantially increase annual giving if we effectively educate Parker’s internal and external partners regarding the independent school financial model, the importance of philanthropy to Parker’s sustainability and continued success, and the expectation that all members of the school community will give at a level that is meaningful.
We must commit to building our financial foundation that will take pressure off the school to advance its mission and strategic plan. This fall the Board of Trustees will launch an ambitious, multi-year Centennial Campaign led by Co-Chairs Jeff Silberman and Robert Gleason with the full support of every trustee, the Head of School and a very capable Centennial Steering Committee. A successful campaign will help secure the long-term financial health of the School and allow us to continue to provide our students with the outstanding educational experience they deserve.
Thanks and Recognition
I want to thank all of my colleagues on the Board for their tireless support of Francis Parker School and for their unwavering commitment to good governance, prudent oversight, constructive collaboration and positive working relationships.
I also wish to publically thank those who served as Committee Chairs: Ham Southworth, Audit; Kathy Purdon, Board Governance; Julia Ingram, Development; Jan Steinert, Diversity; Tom Bancroft, Finance; and Dee Anne Canepa, Strategic Initiatives. Also deserving special thanks is Shelley Benoit, Secretary of the Board.
We are also grateful to the Centennial Campaign Committee Co-Chairs, Jeff Silberman and Robert Gleason and the remarkable efforts of Centennial Committee Co-Chairs, Craig Irving and Jeff Von Behren.
Finally, on behalf of the entire Board of Trustees, I would like to thank our four retiring trustees: Jane Trevor Fetter, Terry Gooding, Bill Gurtin, and Bert Liang. Your service on the Board has been invaluable and the positive impact of your work has left an indelible mark on our School and our students. Thank you.
Chair, Francis Parker School Board of Trustees
Head of School
For the 2012-2013 year our Centennial celebration events were hugely successful. Last September, we gathered the entire student body for an afternoon of celebration. As well last fall, the Parker “family spirit” brought over 830 of its own together to celebrate the School over hosted dinners in the homes of 23 generous families. And our Community Service Day in February exceeded all expectations both in terms of the number of volunteers and the positive impact our collective efforts had on the San Diego community.
And on June 8, Francis Parker School hosted an historic event – the Centennial Celebration. Over 2100 members of the Parker family – students, parents, alums, faculty, grandparents, and alumni parents – gathered on the Linda Vista campus to celebrate Parker, and to usher in our second century. It was truly a magical evening, by any measure.
State of the School
As we close out our Centennial year, I am pleased to report that the health of the School remains strong, with our focus now on building a culture of giving and supporting the strategic plan, thereby ensuring we sustain excellence in our student experience and preserve all that serves to distinguish our School.
This year we undertook a formal school-wide accreditation review during which we examined and assessed our effectiveness in all aspects of operations, program and curriculum, identified goals, and developed strategies to accomplish these goals. This Self-Study was submitted on December 1, 2012. A team of independent school educators and administrators conducted a formal visit in January 2013 and subsequently recommended a term of accreditation to the California Association of Independent School (CAIS) Board of Standards and to the Western Association of Schools and Colleges (WASC). In May, we learned that Parker was awarded the full term of accreditation (6 years). Following are the major commendations and recommendations included in that final report:
Major Commendations of the Visiting Committee
1. The Head of School, the Administration, the members of the Academic Planning Committee, and the members of the Self-Study Team for the refinement and articulation of a concise mission statement with a focus on both the character of a student’s scholarship and the role of such learning in the advancement of our world.
2. The Board of Trustees and the Head(s) of School for the extraordinary success of the recent capital and building initiatives, which resulted in the dramatic and conspicuous enhancement of school facilities on both campuses.
3. The Faculty for their commitment to students, their well-being, their vitality and their love of life and learning.
4. The Students for their investment in the life of the School, for their robust engagement in activities outside the classroom, and for the fullness of the lives that they lead.
5. The Support Staff for their welcoming spirit, initiative, flexibility and for their role in ensuring the smooth operations of the School.
6. The professionals -- Literacy Specialist, Math Specialist, Learning Center Specialists, Class Deans, Grade Level Coordinators, College Counselors, School Psychologists, and School Nurse -- whose engagement with the community and School programs complete the circle of support for students.
Major Recommendations of the Visiting Committee
1. Given the School’s articulated commitment to diversity of thought and universality of access, the Head of School. the Board of Trustees, and the Directors of Admissions build a community that is truly global in perspective, diverse in composition, and reflective of our world.
2. The Board of Trustees in collaboration with the Head of School, and the Head of Advancement, and in keeping with its acknowledged responsibility to “ensure the School’s financial stability” and its stated interest in productive “revenue models”, build a culture of giving at Parker that asks of all members of the community -- parents, grandparents, alumni, parents of alumni, and the like -- the very same standard of commitment and contribution that the School asks of its faculty and its students.
3. The Board of Trustees and the Administration continue to explore ways to improve sustainability efforts, including the possible use of solar energy, an institutionalized recycling program, more efficient water use, and a plan to “develop a stronger green foundation incorporating means to reduce [the School’s] carbon footprint”.
4. The Faculty and Administration review and implement changes in the daily schedule and yearly calendar to make the most effective use of student time, to optimize classroom instruction, and to create collaborative opportunities outside the classroom.
Revised Mission Statement
As part of our Self-Study, we were asked to consider if our current mission statement (last refined in 1995 during another accreditation process) clearly articulated the beliefs and purposes of the school, captured our true identity, reflected our highest priorities, and served as a valid representation of our teaching and our practices as they are today and looking to the future.
Over the course of sixteen months we conducted multiple meetings with faculty committees (as well as the entire faculty), the Strategic Initiatives Committee of the Board of Trustees, and the Self-Study Committee. Our discussions, research, and thoughtful deliberation resulted in a recommendation to revise the current mission statement. The newly-revised mission statement was recommended to, and approved by the Board of Trustees:
To create and inspire a diverse community of independent thinkers whose academic excellence, global perspective, and strength of character prepare them to make a meaningful difference in the world.
We are close to wrapping up our most successful admissions season ever. We experienced a 10% increase in total applications; and we expect the attrition to come in slightly lower than where it has been the last seven years (~5%). Our acceptance rate remains extremely competitive and our yield remains very strong. Thanks to the efforts of our Admissions Office, we continue to attract highly qualified applicants from throughout San Diego County. The admissions demand is at an all-time high.
The 2012-2013 academic year was dedicated to the development of the Francis Parker School Strategic Plan - a multi-year roadmap that will enable us to remain committed to preserving our core values while preparing our students for a future in a rapidly changing world.
Recognizing the magnitude of the task at hand, the School contracted with Ian Symmonds, an independent school consultant who specializes in strategic planning. Also, the Strategic Initiatives Committee grew to 28 members (trustees, staff, volunteers and students) – becoming the Strategic Plan Steering Committee. Throughout the 2012-2013 year, the Strategic Initiatives Chair kept the Board apprised of the work and progress of the Steering Committee, providing a report at each of the monthly Board of Trustees meeting.
Over the summer months, the Parker staff will develop the Operational Plan (implementation steps, critical milestones, budget requirements, staffing responsibilities and other necessary elements) and present it for approval to the Board of Trustees at the Annual Retreat (September 2013). Pending approval, the Strategic Plan will be presented to the entire Parker community in October/November 2013.
We remain steadfast in our commitment to providing our students with a dynamic and rigorous education that provides a superior college-preparatory education and inspire lifelong learning, while ensuring that we maintain a balance between the rigorous academic standards and realistic expectations for student work outside of the classroom (“homework”).
We are continually clarifying educational standards and expectations for each grade. We will redesign the daily school schedule and academic year to achieve greater balance and provide professional collaboration opportunities while maintaining excellence in academics, arts, and athletics. And we are investigating how to better measure good teaching by identifying those aspects of a teacher's responsibilities that have been documented through empirical studies and theoretical research as promoting improved student learning.
The recent introduction of Chinese at the Lower School, the addition of grade 11 and 12 Deans, and bringing on board the JK-12 registered nurse and a JK-12 counselor (psychologist) have all been successful initiatives. The continued expansion of the Summer and Extended Day programs has resulted in increased revenue and enhanced student learning opportunities. Interest in student academic leagues (Robotics, History Day, Science Olympian, Math League, Academic League) continues to rise, with our students competing successfully on the local, regional and national levels. After a year-long pilot program, grades 6-9 are poised to roll out the 1:1 iPad program for 2013-2014.
With the support of the Diversity Committee of the Board of Trustees, we are committed to fostering an inclusive environment that reflects and affirms the richness of the diverse San Diego community among its students, faculty, and staff. We will ensure that diversity and cultural understanding remain invaluable components of our academic and co-curricular excellence by creating more formalized and robust programs that recognize, support and celebrate diversity. We have completed an internal audit of our admissions data, researched local, regional and national benchmarks, reviewed the current state of diversity in program and curriculum at all three divisions, and conducted focus groups for faculty and students. A JK-12 diversity plan is scheduled to be presented in this fall.
The graduating class of 2013 captured the essence of the Parker College Counseling mission of matching top students with the most appropriate and competitive college or university. 125 students filed 1,260 applications, to 266 different colleges with 210 different colleges offering admission. Students were accepted to the top art schools in the US. Also, members of the class of 2013 played a key role in earning a record-tying 13 championship banners, including two state titles. Congratulations to another outstanding graduating class.
In our commitment to build a culture of giving at Parker, we are assembling an integrated and coordinated fundraising staff and structure that provide multiple opportunities and methods for giving for all constituencies. With the recent hire of Shara Freeman, our new Head of Advancement, the pending reorganization of the office staff and structure, we are confident we will successfully launch a broad-based, multi-year endowment campaign.
The success of this campaign will put Parker in a stronger financial position and ensure that we preserve what matters most: providing every student with an exceptional educational experience; retaining and hiring outstanding faculty and staff; and delivering an innovative, college-preparatory program and curriculum for students today and tomorrow. A special thanks to our consultant, Davis Fox, who has led us admirably during our recent transition.
In support of our ongoing effort to drive cost reduction initiatives and create greater efficiencies, to facilitate the natural growth of the School, and best manage financial and business services we have strengthened our internal controls, initiated process improvements, and refined our staffing structure. With the close of the fiscal year just weeks away, we anticipate ending the year slightly above budget. Under the solid leadership of our Head of Finance and Operations, our financial accountability and business operations are in excellent shape.
Safety and Security
To increase the safety and security of our students and to mitigate potential risks we are currently implementing appropriate controls, work plans, timelines, reviews and status updates for the following major areas: student transportation and supervision, security of information, athletic injuries, crisis communication, and human resources. Over the summer, we will complete a RFP process and identify a firm to conduct a comprehensive security audit that addresses all major areas and issues on both the Linda Vista and Mission Hills campuses.
With the recent retirement of Dori Rodi, who for 26 years serves the Parker community as Director of Lower School Admissions, I have restructured the office to include two Associate Directors, both of whom will report to Judy Conner. One will focus on Lower School admissions, the other will support our JK-12 diversity outreach efforts.
Every member of my leadership team continues to work across division and department boundaries toward achieving the major School initiatives. Each has embraced a newly-heightened understanding of and appreciation for greater performance accountability and ongoing professional development. And even though this is the time in the academic year when many winding down, the morale of our administration, faculty and staff remains high.
Thanks to All
Along with the tireless efforts of our parent volunteers and members of the Board of
Trustees, under the leadership of an outstanding senior administrative team, with
the guidance and support of an exceptionally talented and passionate faculty and
staff, and with a student body that is as spirited and talented as any, Francis Parker
School is poised to achieve great things as we enter our second century.
Head of School
This annual report for Fiscal Year 2013 (July 1, 2012 to June 30, 2013) is submitted on behalf of the Audit Committee (the "Committee") of the Board of Trustees (the "Board") of Francis Parker School (the "School"). Members of the Committee include: Diana Casey; Kurt Eve; Tom Fetter; Bert Liang; Warren Spieker; Ham Southworth; Ted Tchang; and Sarah White. William Jones, Chair of the Board, Kevin Yaley, Mike Rinehart and Denise Pyeatt, who records the minutes, also attend meetings of the Committee.
The Committee’s first meeting was held on October 12, 2012. During the meeting, the Committee met with Cheryl Rhode, a partner at the accounting firm of West, Rhode & Roberts. Ms. Rhode presented the draft report her firm prepared in connection with the audit of the School’s financial statements for the year ended June 30, 2012 ("FY 2012 Financial Report"). The FY 2012 Financial Report expressed an unqualified opinion regarding the School’s financial statements, meaning that the financial statements accurately presented the position and results of the School’s activities in conformity with accounting principles generally accepted in the United States. Following a detailed review and discussion about the FY 2012 Financial Report, the Committee voted to recommend that the Board approve the FY 2012 Financial Report.
At the same meeting on October 12, 2012, the Committee met with Daniel Frazee, a principal at Rancho Mesa Insurance Services, who functions as the broker for the School’s property, liability, and workers’ compensation insurance coverage. Following a comprehensive review of the School’s insurance policies, during which there was an interactive dialogue with Mr. Frazee, the Committee voted to recommend that the Board approve the School’s 2012-2013 insurance renewal, subject to making certain recommended coverage enhancements.
During the meeting on October 12, 2012, Mr. Rinehart also presented proposals from various firms to conduct an audit of the School’s 403(b) Plan for the year ended June 30, 2012. In addition, Mr. Rinehart gave the Committee a progress report on efforts to improve the School’s system of internal controls. Following discussion, the Committee voted to recommend that the Board of Trustees appoint West Rhode & Roberts to audit the School’s 403(b) plan for the year ended June 30, 2012.
The Committee held a special meeting on November 12, 2012 regarding a financial analysis that Ms. Rhode presented during the October 12, 2012 meeting. Given the importance of ensuring the financial sustainability of the School, Mr. Jones, on behalf of the Board, asked Mr. Southworth to call a special meeting to continue discussing this analysis with Ms. Rhode and Tom Bancroft, Chair of the Finance Committee.
At the special meeting on November 12, 2012, Mr. Rinehart provided the Committee with an overview of the analysis prepared by Ms. Rhode. This analysis was based on the financial statements the School prepares in accordance with Generally Accepted Accounting Principles ("GAAP"). Mr. Rinehart then provided the Committee with an overview of the adjustments the School makes to its GAAP financial statements for purposes of evaluating its financial performance. Following Mr. Rinehart’s review, there was a lengthy discussion regarding the methodology currently uses to evaluate the School’s financial performance. At the conclusion of the discussion, there was a consensus among members of the Committee supporting the School’s current methodology for evaluating its financial performance.
At the special meeting on November 12, 2012, Mr. Southworth reported that the School had invited six firms, including West Rhode & Roberts, to submit proposals to audit the School’s financial statements for the year ending June 30, 2013. A subcommittee consisting of Mr. Fetter, Mr. Liang, and Mr. Southworth planned to evaluate the proposals during December and present the results at the next scheduled meeting of the Committee on January 11, 2013.
During the meeting on January 11, 2013, Mr. Rinehart presented a summary of the six proposals the School received to audit the financial statements of the School for the year ending June 30, 2013. As part of this presentation, Mr. Rinehart described the process by which the proposals had been reviewed by the subcommittee. Based on an extensive evaluation by the subcommittee, which included reference calls and face-to-face meetings with the finalists, the subcommittee recommended that the accounting firm, Armanino, be engaged by the School. This recommendation was based on, among other things, Armanino’s significant independent school practice and outstanding references. Following significant discussion and deliberation, the Committee voted to recommend that the Board engage Armanino to audit the School’s financial statements for the year ending June 30, 2013.
As part of the meeting on January 11, 2013, Ms. Rhode reviewed the report her firm prepared in connection with the audit of the School’s 403(b) plan for the year ended June 30, 2012 ("FY 2012 403(b) Report"). Following considerable dialogue, the Committee voted to approve the FY 2012 403(b) Report.
At the meeting on January 11, 2013, Mr. Southworth led a review of the School’s Form 990 (Return of Organization Exempt from Income Tax) and Form 199 (California Exempt Organization Annual Information Return) returns for the year ended June 30, 2012 (the "Returns") in accordance with the process approved by the Board in January 2012. Following a lengthy discussion about the Returns, the Committee voted to approve the Returns, subject to Mr. Rinehart making certain identified changes.
On January 11, 2013, Mr. Rinehart also provided a progress report on the status of the high priority risk management items identified during a risk assessment review initiated by the School. Mr. Rinehart reviewed each of the items, including the action plan and timing for resolution.
The Committee’s last meeting was held on May 21, 2013. At the meeting, the Committee met with Josh Nevarez, a partner at the accounting firm of Armanino, as well as other members of the Armanino audit engagement team, to discuss the audit of the School’s financial statements for the year ending June 30, 2013. During the meeting, Mr. Nevarez described his firm’s responsibility to the Committee, the planned scope of the audit, and the timetable for completing the audit.
During the meeting on May 21, 2013, Mr. Southworth also presented a document detailing the timing plan for the annual business of the Committee. Mr. Rinehart also gave the Committee another progress report on efforts to improve the School’s system of internal controls, as well as the status of the high priority risk management items identified during a risk assessment review initiated by the School.
Respectfully submitted on behalf of the Audit Committee,
Hamilton Southworth III
Board Governance Committee
The Mission of the Board Governance Committee is to develop leadership on the Board of Trustees through the selection and nomination of trustees, the nomination of officers and chairs of committees, and the oversight of the governing structure of the school. Responsibilities of this committee include evaluations of Board objectives, Bylaw and committee charter reviews and changes, composition of committee and Board structure, establishing Board policies, Board education and Board self-evaluation.
A successful and educational one-day retreat was held on the Linda Vista campus in September 2012. The retreat agenda included Committee Background, Charters and Goals, Board Self-Assessment Results, and four breakout sessions: Centennial Kick off, Financial Literacy, Dashboard Reporting and Strategic Planning Strategies.
A formal new Trustee training was conducted in September for the six new incoming Trustees. Training included committee structures, board meeting agendas, bylaws review, year-end financials and budget review, Board policies and procedures and strategic plan overview. In addition, all Trustees were updated and acknowledged the Board's Confidentiality and Conflict of Interest policies. The annual Board retreat encompasses several aspects of Board education.
The work of the Committee during the year included reviewing Board and committee goals, continuing to formalize the trustee and committee selection process, chair-elect selection, standardization and approval of committee charters, updating Board policies and procedures, completing the CAIS governing body accreditation process, and updating the Board self-evaluation.
Trustee Nominations and Elections
The process for identifying candidates for trustee and committee positions was further developed to identify the most effective future leadership of the school based on a wide range of professions, demonstrated talents and diverse backgrounds.
Nominated to the 2013 slate for re-election for an additional three-year term are trustees Tom Bancroft, Shelley Benoit, David Gamboa, Julia Ingram, Ted Tchang and Steve Tomlin.
Candidates on the slate for election to their first term are Susan Davey, Shakha Gillin, Maria Heredia and Kelly Price Noble.
The formal rotation process for membership on Board committees continued and contributed to the expansion of the trustee selection process and succession planning. Additional committee members were engaged this year through the formation of a steering committee divided into five sub-committees supporting the strategic planning process.
- The CAIS accreditation process was completed for the school and the governing body (chapter II) section was finalized by the committee this year.
- An updated charter for each standing committee was completed and approved by the Board in September.
- Francis Parker School Board of Trustees was honored with the The University of San Diego Institute for Nonprofit Education and Research 2012 Kaleidoscope Award for Exceptional Governance in January 2013.
- The Kaleidoscope Award is designed to recognize, celebrate, promote and inspire excellence in nonprofit governance. The Francis Parker School Board of Trustees was selected for the Kaleidoscope Award over all other nominees for “their ability to demonstrate board accountability through evidence of principled fiduciary, strategic and generative governance.”
I would like to recognize the very dedicated group of volunteers who served as members of the Board Governance Committee this year: Tom Bancroft, Shelley Benoit, William Jones and Kevin Yaley.
Chair, Board Governance Committee
The Compensation Committee (the "Committee") was established last year by the Board of Trustees (the "Board") in an effort to assist the Board in fulfilling its responsibilities for implementing and executing a formal performance appraisal system for the Head of School, establishing appropriate compensation and employment terms for the Head of School, reviewing the adequacy of the School’s performance appraisal process for faculty and staff, reviewing the methodology used by the Head of School in determining the compensation for the five most highly compensated employees reporting directly to the Head of School, and assisting the Head of School in establishing the School’s short-term and long-term compensation strategy for faculty and staff.
The Committee facilitated a mid-year performance evaluation survey for the Head of School in January which was distributed to all Trustees and senior staff reporting directly to the Head of School. A follow up survey was also distributed in June to all Trustees and the results will be utilized for the year-end Head of School final performance evaluation.
The Head of School and Chief Financial Officer presented the methodology to the Committee in determining the compensation of the highest compensated employees. Upon review of the benchmark reports that compared the School’s compensation data against similar schools in various state and regional associations based upon gender, type, size, and other characteristics, the Committee approved the Head of School's methodology and recommendations.
At the May Board meeting, the Committee presented the Head of School's proposed compensation, as well as, the compensation for the other highest compensated employees. The Committee described its review process and shared a summary of the data utilizing national and regional compensation benchmark reports. The Board approved the Committee's decision.
The employment contract for the Head of School was renegotiated and approved this year. The committee worked with outside council on this five year contract and we are pleased to retain Kevin Yaley as Head of School through 2018.
Chief Financial Officer Mike Rinehart reported throughout the year on the progress of maintenance, repairs and overall administration of matters related to the school owned property that serves as the residence for the Head of School.
I would like to thank the Trustees who served as members of the Compensation Committee this year: Tom Bancroft Chair of Finance Committee, Kathy Purdon Chair of Board Governance Committee and Ham Southworth Chair of Audit Committee.
Compensation Committee Chair
The purpose of the Development Committee is to assist the Board of Trustees of Francis Parker School in fulfilling its responsibilities relating to fundraising, resource development and budget. In that capacity, the Committee assists the Head of School and the management team in creating and sustaining a broad-based culture of giving necessary to support the School’s mission.
As of the date of this report, Parker has received charitable gifts and pledges totaling more than $2,920,000 during the 2012-13 fiscal year. In October, 2011, the Board of Trustees approved a major shift in the focus of Parker's fundraising efforts from current operations to endowment, an acknowledgement of the importance to endowment to the long-term stability of the School. Between July 1, 2012 and March 31, 2013, the School received approximately $2,362,000 in new pledges and gifts, with the majority of the contributions designated for the endowment.
Additionally, the Committee would like to recognize the contributions of the Parents' Association, and especially Parents’ Association President Shelley Benoit, Gala Chairs Marilyn Tobin and Caroline Rentto Wohl ’86, and their dedicated committee for organizing the most successful annual Gala in Parker’s history. “Club 80s” broke previous Gala fundraising records, garnering more than $560,000 in operational support for financial aid and faculty professional development.
During the 2012-13 academic year, the Development Committee focused its efforts on planning for the increased giving that will be necessary to sustain Parker in the future, in addition to participating in both the accreditation and strategic planning processes. Committee members outlined improvements in five key areas to strengthen the culture of philanthropy at Parker:
- Building an effective and efficient Advancement Office structure and process
- Developing delivering a clear and compelling case for broad-based support
- Educating the Parker community about the importance of philanthropy to Parker’s mission and they expectation that all members of the community will support Parker at a level that is meaningful to them
- Aligning organizational behaviors to support increased giving
- Treating every member of the Parker community as a stakeholder and ensuring that donors at all levels are appropriately recognized for their important contributions to the School
In the fall of 2013, Parker will launch a fundraising campaign to advance the School’s mission in its second century. The Development Committee worked closely with the Campaign Steering Committee, headed by Campaign Chairs Jeff Silberman ’72 and Robert Gleason, to coordinate school needs and donor interests, qualify prospects, articulate a clear and compelling case for support, and identify a campaign goal. The campaign will focus on improving the student experience at Parker and includes giving opportunities focused on the hiring and retention of highly-qualified faculty, the development of programs to meet the needs of today’s students, financial aid to increases access and diversity, initiatives to enhance student safety and wellness, and financial sustainability.
I would like to thank our donors, whose generosity ensures a very bright future for Parker, and recognize the very dedicated group of volunteers who served as members of the Development Committee this year: David Gamboa, Robert Gleason, Lynn Gorguze, William Jones, Jeff Silberman ‘72, and Steve Tomlin.
Development Committee Chair
May 23, 2013
The Diversity Committee was established this year by the Board of Trustees in an effort to ensure that the Board has in place policies and procedures that promote the principles of equity and justice in general, and those that support and encourage increased diversity in student enrollment, faculty, administration, and the Board committees in particular.
The Diversity Committee is charged with strengthening and broadening the diversity of the student body and of the faculty, staff and administration; seeking out opportunities in the program and curriculum to deepen students’ awareness of the richness and potential of the diverse society in which they live, while also developing an understanding of the experiences and perspectives of other peoples and societies; and developing strategies to support and encourage the parent community in embracing and celebrating diversity. Moreover, the Diversity Committee will support the School in its efforts to respond to the recommendation included in the 2012-2013 WASC/CAIS Accreditation Report: Given the School's articulated commitment to diversity of thought and universality of access, the Head of School, the Board of Trustees, and the Director of Admissions build a community that is truly global in perspective, diverse in composition, and reflective of our world.
The long-term goal of the Diversity Committee is to develop a Diversity Plan for Francis Parker School in support of the School’s diversity efforts. In designing the Plan, which will include clear goals, time lines, and implementation steps, staff is investigating the use of a consultant. The Diversity Plan will be presented to the Board in the Fall for approval.
During the course of the 2012-2013 year, the Diversity Committee reviewed data on the current state of "diversity" at Francis Parker, both within the student and faculty/staff populations. Areas of research included: local, regional and national benchmarks of Students of Color (SOC); peer school comparisons; admissions demographics; and faculty, staff and administration data. The Committee also received oral reports from each of the three division heads as well as a member of the faculty on (1) program and curriculum and (2) the student experience.
The Diversity Committee investigated ways in which their work could support the efforts of development and the Endowment Campaign. Preliminary discussion is underway on the establishment of a fund that will help maintain the appropriate balance of varying types of families and faculty to promote a diverse environment consistent with the goals and values of Francis Parker School. This type of opportunity would be particularly appropriate for the involvement of those passionate about promoting diversity at Francis Parker School.
Special thanks to the Chair of the Diversity Committee, Jan Steinert, and for those trustees and volunteers who served: Susan Fox, Randy Jones, Christine Hickman, Kelly Price Noble, William Jones, Stella Pai, Mary Jo Wiggins, and Christi Miyahira.
Fiscal Year 2012 – July 1, 2011 to June 30, 2012 ($000)
For the fiscal year ended June 30, 2012 (FY 2012), total income was $31,150 and included tuition and related fees of $28,139, contributions of $742, summer and extended program fees of $640, endowment earnings of $423, and other income sources of $1,206. This income provided the funding necessary to support the operations of the School.
For FY 2012, total expenses were $30,944 and included salaries and benefits of $18,907, financial assistance of $3,120, debt service of $2,611, reserves for future property repairs and replacements of $670, and other non-personnel operating expenses of $5,636. These expenses provided the resources to support the mission of the School.
The Independent Auditor’s Report on the Financial Statements of Francis Parker School (the School) for FY 2012 expressed an unqualified opinion, meaning that the financial statements accurately presented the position and results of the School’s activities in conformity with accounting principles generally accepted in the United States.
Fiscal Year 2013 – July 1, 2012 to June 30, 2013 ($000)
For the fiscal year ending June 30, 2013 (FY 2013), total income is projected to be $32,780 and includes tuition and related fees of $29,715, summer and extended program fees of $790, contributions of $550, endowment earnings of $725, and other income sources of $1,000.
For FY 2013, total expenses are projected to be $32,030 and include salaries and benefits of $19,490, financial assistance of $3,500, debt service of $2,720, reserves for future property repairs and replacements of $670, and other non-personnel operating expenses of $5,650.
As of March 31, 2013, the School’s endowment fund was valued at $15,757. Annualized endowment fund investment gains were 11.5 percent over the prior 12 months against a benchmark index of 11.8 percent. Since inception, annualized endowment fund investment gains have averaged 7.6 percent against a benchmark index of 7.8 percent. For FY 2013, the Board of Trustees authorized the School to release 6 percent of the endowment fund balance, or $725, to support school operations, primarily for financial assistance and professional development.
During FY 2013, the School repaid an additional $2,704 against its outstanding debt balance (in addition to scheduled principal repayments of $755). Funding for this repayment was derived from capital campaign contributions ($1,254), accumulated operating surpluses ($1,200), and tuition receipts ($250).
In May 2013, the School completed a refinancing of its outstanding debt. As a result of this refinancing, the School eliminated future uncertainty with respect to its debt service by converting one series of bonds with a fixed rate period expiring in 2017 into a 30-year fixed rate note at an attractive interest rate and extending the guaranteed rate period on its other series of bonds from 2015 through redemption in 2035.
The following table summarizes the School’s financial performance over the past three fiscal years:
Tuition and Fees
Summer and Extended Program Fees
Other Income Sources
Salaries and Benefits
Reserves for Property Repairs/Replacements
Other Non-Personnel Operating Expenses
Key Balances: (1)
(1) FY 2011 and FY 2012 balances are reported as of June 30th; FY 2013 balances are reported as of March 31st
The Francis Parker School Parents Association provides vital support to the Francis Parker community on many fronts. It promotes community fellowship. It provides education to parents on meaningful topics that affect them and their children. It raises money to support Parker’s most critical needs. It serves as a communication liaison between the school and the parent community. All parents are members of the PA and countless members serve as board members, committee chairs, event coordinators, room parents, mentor families, volunteers and participants.
The Parker PA provided numerous opportunities for parent fellowship throughout the year.
Monthly PA General Membership meetings and numerous other volunteer activities provided parents with casual and fun opportunities to engage each other. This year, the PA experienced almost double the attendance of previous years at general meetings. There are other PA opportunities for parents to connect, as well. New families were paired with “Mentor Families,” who reached out and touched base, helping new families navigate smoothly through the Parker world. The DADS group planned monthly evening mixers for the “Dads and Dad-Surrogates.” At the division level, grade-level parent mixers and dinners enabled parents to socialize and cultivate friendships. Courtesy positions in each division acknowledged staff birthdays, new babies, retirements and bereavements.
Events like Homecoming, the Lower School Halloween Carnival and the Parker Gala were also great opportunities for parents to mingle with the larger community as a whole.
Some highlights include the first “Proud Parker Parent Flash Mob” performed in the bleachers at Homecoming. In addition, a Thriller Line Dance kicked off the 80’s Themed Gala. There was a lot of dancing this year!
This kind of shared joy helped to enhance the parent experience at Parker.
ParkerCares is the parent education piece - another primary function of the PA. A ParkerCares Committee was formed with representation from each division. The committee helped to focus the direction of Parent Education with the theme of “Health & Wellness With a Purpose.” Each monthly PA meeting contained a program element with topics that included Project-Based Learning, Mindfulness & Stress Reduction, Student Health Resources and Technological Innovations coming to Parker.
Our ParkerCares Committee also worked with each division head to support school-driven parent education events in conjunction with on-campus parent dinners. ParkerCares continues to work on getting a parent resource library up on the website and to explore how use technology to reach the larger parent community. Committee chairs were able to take advantage of Google training by the Parker Tech Department that taught them how to utilize Google features like Google Docs, Google Forms and Gmail. This technical orientation assisted the PA chairs in making their jobs more efficient and streamlined the parents’ abilities to volunteer.
In addition to the in-house education, Parker is a member of WeCare, an independent school consortium that brings top subject-matter experts to the parent communities. This year, WeCare sponsored “Raising Successful, Self-Reliant, Less-Stressed Kids,” by Dr. Michele Borba, and “Kids Pick Up on Everything,” by David Code. There was also a special screening of Miss Representation with a panel discussion about Girls & Media. These events were open to all Parker parents.
Fund raising is, of course, an important component to the PA. The annual Parker gala supports tuition assistance, professional development and capital funding. This year, Gala Club 80’s, chaired by Marilyn Tobin & Caroline Wohl, raised over $550,000 in net revenue. The event was a tremendous success thanks to the hard-working committee of parent volunteers and Parker staff. Thanks to this effort, the PA remains the highest contributor to the Parker Endowment.
Other fund raising efforts include eScrip, a rebate program, which gives money back to schools through retail purchases. This effort alone raises nearly $10,000 each year and the monies are distributed to the divisions for their science programs and other critical needs. Homecoming Spirit Wear, sold to families in all divisions during Spirit Week, raised over $7,000. Book fairs in the Lower and Middle Schools raised almost $8,000 for the libraries.
PA fundraising makes a giant impact to program, education and overall support.
Working closely with the Communications and Technology Departments, the PA continues to try to stay ahead of the technology curve to find the best avenues of communication to parents.
The PA Communications Director position, created in 2011, was made into a Vice President position on the PA Board of Directors. This position interfaces directly with the Communications department and PA leadership. The parent newsletter, “Parents@Parker,” provides weekly updates on the information parents need to know, along with division-level blurbs in those respective e-newsletters. The PA Facebook page is used to post photos and parent-related events and information. The positions of Social Network Administrator and Web Assistant were created to provide more support in these crucial areas of parent communication.
Room parents, class reps and other PA volunteers are utilizing more Google Office technology in soliciting volunteers and communicating details. This continues to improve the way parents can connect with the activities going on at school.
The Francis Parker Parents Association is a diverse, dynamic and devoted group of women and men who dedicate their time, talent and treasure to support the community of Francis Parker School.
It has been an honor to serve as PA President for the Centennial year!
PA President, 2012-2013
STRATEGIC INITIATIVES COMMITTEE
The Strategic Initiatives Committee is charged each academic year with coordinating and overseeing long-term strategic planning, administering a biennial school-wide survey as well as weighing in on major initiatives and significant developments in curriculum, program and policy to ensure consistency with Francis Parker’s mission and long-term goals.
The 2012-2013 academic year was dedicated to the development of the Francis Parker School Strategic Plan - a multi-year roadmap that will enable us to remain committed to preserving our core values while preparing our students for their future in a rapidly-evolving world.
Recognizing the magnitude of the task at hand, the School contracted with Ian Symmonds, an independent school consultant who specializes in strategic planning. Also, the Strategic Initiatives Committee grew to 28 members (trustees, staff, volunteers and students) – becoming the Strategic Plan Steering Committee - thus ensuring that the strategic planning process was inclusive of the larger Parker community. Throughout the 2012-2013 year, the Strategic Initiatives Chair kept the Board apprised of the work and progress of the Steering Committee, providing a report at each of the monthly Board of Trustees meetings.
Strategic Planning Process
The first three months were dedicated to initial information gathering and data collection. Web-based surveys, focus groups of parents and students, interviews with San Diego community leaders who are unaffiliated with Parker, open forums, and follow-up phone interviews comprised this two-month push. Input collected provided the committee with the foundation for a data-driven process. This, in turn, allowed the Committee to formulate a Strategic Plan with an inclusive, bottom-up approach, and to identify critical strategic initiatives.
Tasked with developing goals and action plans around the major strategic initiatives identified, the Strategic Plan Steering Committee once again expanded in size to include even broader representation from the Parker community. In December, five subgroups were formed. Community members with experience and expertise in the particular areas of focus were invited to participate. Between February and April, these subgroups met twice per month for two hours at a time. The subgroups presented their draft plans to the Steering Committee, which then developed the “Conceptual” Strategic Plan presented to the Board of Trustees at its May meeting.
In May, the following motion was brought to the Board of Trustees:
1) The Board of Trustees (Board) approves in concept the draft Strategic Plan.
2) The Board authorizes Head of School and his team to develop an Operational Plan and final Strategic Plan for presentation at the Board retreat (September 2013).
3) The Operational Plan will include implementation steps, critical milestones, budget requirements, staffing responsibilities and other necessary elements.
4) To the extent feasible and where appropriate, the Board Committees’ goals and the Head of School’s annual goals for 2013-2014 and the work plans for senior administrators, staff and faculty will align with the Strategic Plan objectives and Operational Plan to support and drive successful execution.
5) The Head of School will present a progress report at each meeting of the Strategic Initiatives Committee during 2013-2014 in a format and with content that allows for the Committee to effectively track progress.
The Board of Trustees approved the motion. Over the summer months, the Parker staff will develop the Operational Plan (implementation steps, critical milestones, budget requirements, staffing responsibilities and other necessary elements) and present it for approval to the Board of Trustees at the Annual Retreat (September 2013). Pending approval, the Strategic Plan will be presented to the entire Parker community in October/November 2013.
Strategic Plan Steering Committee members this past year included: trustees Dee Anne Canepa, Michael O’Halloran and William Jones, as well as trustee and Parent Association President Shelley Benoit; committee members Chris Lafferty, Traci Stuart, Larry Hinman, Maria Heredia, Kelly Price Noble, David Wellis, and Greg Bullard; faculty and staff members Kevin Yaley, Bob Gillingham, Dan Lang, Paul Barsky, Judy Conner, Tim Katzman, Mike Rinehart, Terri Devine, Heather Gray, Rona Dosick, Chris Harrington, and Melanie Robak; and students Omar Harb and Rosa Vargas.
One subcommittee operated under the banner of Strategic Initiatives this past year as well, focusing exclusively on Student Wellness.
Student Wellness Subcommittee Report
Continuing the work done over the past two years to ensure that Francis Parker School is meeting the critical needs of our students in developing skills for a healthy, balanced life, the Wellness Subcommittee focused its energies in two areas: the review of new programs and resources dedicated to student and faculty wellness (full-time nurse, full-time psychologist, 11th and 12th grade deans); and research around - and ultimately the proposal of - a school wide nutritional philosophy and guidelines.
Wellness Subcommittee members this past year included trustees Michael O’Halloran, Dee Anne Canepa and trustee and Parent Association President Shelley Benoit as well as psychologist Russell Gold, and Parker parents Linda Dews and Shakha Gillin, a pediatrician.
Dee Anne Canepa
Chair, Strategic Initiatives Committee